Proctor

Overview

Proctor is the examinations office's record of how public examinations are sat, invigilated, kept secure and investigated when something goes wrong—the file the exams officer maintains on behalf of the head of centre, and the one an awarding body or inspector asks to see.

What you get

• Examination timetable and series with each component's paper code, date, published start time, duration and entry count
• Candidate entries register with candidate numbers, unique learner numbers, components entered and late-entry fees
• Access arrangements and reasonable adjustments file recording approved arrangements (twenty-five per cent extra time, reader, scribe, word processor, separate invigilation, supervised rest breaks) against evidence of need, assessor's report, approval reference and expiry
• Rooms and seating plans showing capacity, minimum spacing standard and seat-by-seat allocation rendered as a drawn plan keyed to each candidate's arrangement
• Invigilator roster assigning invigilators per session against required ratio, with training currency and conflict-of-interest flags where an invigilator teaches the subject
• Question-paper security log recording secure-storage safe openings signed by two people, packet seals checked, opening times recorded against the permitted window and breaches raised
• Script dispatch tracking and despatching scripts against the awarding body's deadline
• Malpractice case register running candidate and staff cases from allegation through evidence and interview to the form submitted, awarding-body decision and sanction
• Special consideration applications, incident log covering late arrival, illness during a paper, fire alarm and timing errors
• Appeals and enquiries-about-results record and centre inspection findings
• Candidate portal showing one candidate their personal timetable, room and seat, approved arrangements and results-day information

The signature screen

The question-paper security log is the file's spine: it records secure-storage safe openings signed by two people, checks packet seals, records opening times against the permitted window and raises any breach as such. This log is the central mechanism through which the entire examination's integrity and compliance is documented and verified.

Who it's for

Exams officers maintaining records on behalf of the head of centre; awarding bodies and inspectors who review these files.